User guides and configuration

The Device Management portion of the Enterprise portal provides a centralized way of managing and maintaining the inventory of phones. In this article, we will cover the topics related to device management.

https://supportcenter.broadsoft.com/device_management/

The Sharing Feature, also known as Shared Line Appearance, is used for two main purposes: Configure sharing on your Physical Phone and Soft Client Use.

https://supportcenter.broadsoft.com/configure_sharing/

Lead Numbers are phone numbers associated with your business that callers dial to reach Auto Attendants, Hunt Groups, Call Queues, Call Centers, Meet-Me Conferences and/or Group Paging groups. In many cases lead numbers represent your business’ “main number.”

https://supportcenter.broadsoft.com/changing_leads_numbers/

The Call Recording service provides fully hosted solutions to record, store, organize, and access recordings of customers calls.

This article will provide instructions for administrators to configure the Unified Messaging service for a User. To learn how to modify the My Account basics, please visit the My Account Overview Article.

https://supportcenter.broadsoft.com/unified_messaging/

Hoteling enables a User’s phone profile of phone number, features, and calling plan to be temporarily loaded onto a shared (host) phone. It is comprised of two features: Hoteling Host and Hoteling Guest that work together to allow you to designate specific phones (hosts) that Users (guests) can temporarily log into and use as their own phone.

https://supportcenter.broadsoft.com/hoteling/

This article provides details on the Voice Portal and how to access and manage it as an Administrator.

https://supportcenter.broadsoft.com/voice_portal/

Call Queues allows a receptionist to manage calls in selected queues (up to five) and monitor them in real time.

https://supportcenter.broadsoft.com/understanding-call-queues/

To enable Users to download and use the COMMaffaires (UC-One) application,  you must enable sharing of these applications to the Users.

https://supportcenter.broadsoft.com/assigning_clients_my-account/

Devices page provides a centralized way of managing and maintaining the inventory of phones. On the Devices page you can view a list of all the devices assigned to your site. You can manage lines, pull line state inventory and assign devices to users. You can also manually enter new device information from orders on this page.

https://carrier.webex.com/devices-22-6/

Time schedules are used to route incoming calls based on the day of the week and/or time of day. Schedules are classified as either Business Hours or Holiday. This article provides instructions for how to modify, add and delete them.

https://supportcenter.broadsoft.com/time_schedules/

The Group Paging service allows a user to set up a one-way call to a group of up to 75 target users by dialing a number or extension. The Group Paging service makes a simultaneous call to all the assigned targets and announces to the originator that the system is ready for paging. After speaking, the originator ends the page by hanging up the call.

https://supportcenter.broadsoft.com/group-paging-rep/

The Call Park feature allows a defined group user to park a call against other available members of a Call Park group, which may be picked up by other members of the group at their phone.

https://supportcenter.broadsoft.com/call-park-rep/

• Most fax machines will work on IP networks and with Cloud Telephony. An analog adapter is required to convert the fax signals from standard telephone signals to IP.
• SuperG3 fax machines (AKA high speed fax or 33.6Kbps fax) are known to not function properly over VOIP networks. This issue is industry wide and not specific to Videotron Cloud Telephony. The symptoms of this issue are blurry pages, mid call fax drops or complete fax failure. In some cases where a SuperG3 fax machine communicates with a non SuperG3 fax machine, fax calls could complete properly, because the lower speed fax machine causes the SuperG3 machine to throttle down to a lower speed. As a result, problems with SuperG3 fax machines could appear to be intermittent. If you have a SuperG3 fax machine, it must be configured to transmit and receive at 14.4Kbps. If the machine speed cannot be reconfigured, it may not be supportable over IP. In such case, we recommend a traditional Cable Telephony line for your fax machine.
• B) Fax to portal or e-mail
• You can also receive faxes by email or download them in the User Portal. You can also enable each user to receive individual faxes, or assign a single number to receive faxes. Therefore, you must acquire the correct number required Videotron telephone numbers.
• Go to the My Site section of the Administrator Portal.
• Select the User Functions tab from the menu located over the Welcome to My Site header.
• From the side menu, select Unified Messaging.
• Double-click on ‘username’.
• In the Fax Messaging section, select Activate.
• Select a telephone number; this number must be available and not already assigned to a user.
• If you want to use internal numbering (for example four-digit numbering), you must assign an extension.
• In the Message Storage section, you must select either System Inbox or External Inbox.
• With the System Inbox, faxes can be received by email or downloaded into the User Portal.
• With the External Inbox, faxes are sent by email. Enter the user’s email address, or a shared email address if several users use the same fax number.
• It is not possible to receive faxes both by email and via the User Portal.
• You can be notified when a voicemail or fax arrives. Go to Additional Settings and select Be Notified When a New Message is Received, then click on the desired notification mode (text message or email). The fax WILL NOT be attached to the notification. Enter the mobile phone number or email address.
• Save.